The archive is not required, if we plan to delete emails. Follow Enable archive mailboxes in the compliance center if you don't have it PrerequisitesĮxchange Online ( and Exchange Server support some of the features) If you’re using a different mail provider, like Google or Yahoo, Outlook ignores this parameter and downloads all of your mail.This blog post describes 6 ways to clean up Outlook mailbox in Exchange Online. If your mail account uses a Microsoft Exchange server (like Hotmail, Microsoft Live, O365, or a lot of corporate mail systems), then this parameter will determine how much mail is downloaded to your computer. This limit only affects your mail (and your RSS feeds). Outlook still downloads all of your calendar appointments, contacts, tasks, and everything else. Microsoft does this because mail takes up space on your hard disk, and if you’ve only got a small hard disk, you probably don’t want much of it taken up with a few large files someone emailed you two years ago.
Less than or equal to 32 GB: Outlook retains one month of email on your system.It also uses that check to set a parameter in Outlook that determines how much mail will be downloaded to your local machine, based on the following disk sizes: When you install Microsoft Office, it checks your disk size to make sure you have enough space to install all of the applications.
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